Legal Terms & Platform Use
This page outlines the general legal framework for using SWAPP. It is intended to help visitors and customers understand the responsibilities, limitations, and expectations associated with access to our services.
Service Terms
Defines how SWAPP may be accessed, used, and managed by church staff, administrators, and authorized users.
Acceptable Use
Sets expectations for lawful, responsible, and secure use of the platform, including content and communications.
Disclaimers
Clarifies that platform availability, performance, and feature delivery may vary based on system conditions and third-party services.
Limitation of Liability
Explains the boundaries of liability related to the use of SWAPP, including indirect, incidental, or consequential damages.
Updates & Revisions
Legal terms may change over time to reflect product updates, legal requirements, or operational improvements.
Core Legal Disclosures
The following sections provide a plain-language overview of the legal and operational conditions that apply to SWAPP. For binding terms, always refer to the full agreement provided at the time of signup or service use.
1. Acceptance of Terms
By accessing or using SWAPP, you acknowledge that you have the authority to enter into an agreement on behalf of your organization, ministry, or personal account. Continued use of the platform indicates acceptance of applicable terms and policies.
2. Account Responsibility
Account holders are responsible for maintaining the confidentiality of login credentials and for all activity conducted through their accounts. You should promptly notify us of unauthorized access or suspected security incidents.
3. Authorized Users
When a church or organization grants access to multiple users, administrators are responsible for assigning roles appropriately and removing access when users no longer require it.
4. Content Ownership
You retain ownership of the content you upload to SWAPP, subject to the rights required for us to host, store, process, transmit, and display that content in connection with the service.
5. Third-Party Services
SWAPP may integrate with external providers for hosting, analytics, communications, payments, or other functions. Those services are governed by their own terms and privacy practices.
6. Service Availability
We strive to provide reliable service, but we do not guarantee uninterrupted uptime or error-free operation. Maintenance, outages, and connectivity issues may occur from time to time.
Usage Guidelines for Churches and Teams
SWAPP is designed to support ministry operations, communication, and coordination. To protect your organization and your users, we recommend the following best practices.
Protect Sensitive Data
Store only the information necessary for ministry operations and apply proper access controls to member records, notes, and reports.
Use Accurate Information
Ensure that contact details, schedules, giving records, and communication lists are maintained accurately to avoid errors.
Obtain Permissions
Before uploading photos, messaging members, or sharing content, make sure your organization has the appropriate permission to do so.
Follow Applicable Laws
Use SWAPP in a way that complies with local, state, federal, and international laws relevant to your organization’s operations.
Review Integrations
Evaluate any connected tools, payment processors, or third-party platforms before enabling them in a production environment.
Train Administrators
Make sure staff and volunteers who manage the system understand roles, permissions, workflows, and data handling responsibilities.
Disclaimers and Limitation of Liability
The following summary is provided for convenience and should not be treated as legal advice. Organizations should consult qualified counsel to review terms specific to their use case.
Legal Notice
SWAPP is provided on an “as is” and “as available” basis to the fullest extent permitted by law. We make no warranties regarding the uninterrupted availability of the service, the completeness of information, or the compatibility of all features with every device, browser, network, or third-party system.
To the maximum extent permitted by applicable law, SWAPP and its affiliates shall not be liable for indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of data, loss of profits, business interruption, or reputational harm arising from or related to the use of the service.
Where liability cannot be excluded under applicable law, it will be limited to the extent allowed and, if applicable, to the fees paid for the service during the relevant period. Nothing in this summary is intended to waive rights that cannot lawfully be waived.
Policy Changes and Effective Dates
We may update legal pages from time to time to reflect changes in our products, operational practices, security measures, or legal obligations. When we do, we may revise the effective date or provide additional notice where required.
Effective Date
The date on which these legal terms apply will be identified on the full policy or agreement version made available to users.
Material Updates
If changes are significant, we may provide in-app notice, email notification, or another reasonable method of communication.
Continued Use
Your continued use of SWAPP after a policy update may constitute acceptance of the revised terms, where legally permitted.
Need Help Reviewing Legal Terms?
If your organization needs clarification about agreements, data handling, permissions, or platform responsibilities, our team is here to help direct you to the appropriate resources.
Frequently Asked Questions
Is this page a substitute for a formal legal agreement?
No. This page is a summary for informational purposes only. The binding terms are contained in the official agreement, policy documents, or contract provided by SWAPP.
Do I need legal review before using SWAPP for my church or organization?
We recommend that organizations have their legal counsel review any technology agreement, especially if you manage sensitive member data, payments, or regulated communications.
Can SWAPP change its terms later?
Yes. We may update legal terms and policies to reflect product changes, legal requirements, or operational updates. When appropriate, we will notify users of material changes.
Who is responsible for the data entered into SWAPP?
The organization or account holder is responsible for the content and data they upload, including ensuring they have the right to collect, store, and process that information.
Where can I get help with legal or compliance questions?
You can contact our team through the contact page for general assistance. For legal interpretation, contract review, or compliance advice, consult a qualified attorney.