Who Gets Notified When a New Visitor Checks In?
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SWAPP helps churches manage groups with less stress.
Real-Time Visitor Alerts: Who Gets Notified When They Walk In?
That moment when a new visitor walks through your church doors is golden — but only if someone knows they’re there. With traditional paper forms or verbal handoffs, that guest might slip through the cracks. Who gets told? When? How?
SWAPP changes the game. With smart check-ins and instant notifications, your team can meet every guest with a warm welcome — and follow up while the moment’s still fresh.
Who Gets the Alert When Someone Checks In?
The answer: whoever *needs* to. In SWAPP, you can customize your notification rules based on teams and roles:
- Guest Follow-Up Team: Instantly sees the visitor’s name, age group, and contact info.
- Children’s Ministry: Gets notified when a new child checks in to their area.
- Pastors or Greeters: Can receive alerts so they can personally connect post-service.
Why Quick Notification Makes All the Difference
People decide within minutes whether they feel like they belong. A smile, a handshake, a personal “glad you’re here” can mean everything. SWAPP makes sure no one misses the chance to say it.
It’s not about micromanaging — it’s about making sure every person feels seen. With clear roles and alerts, you never have to guess who should follow up.
Timing Is Ministry: When Should They Know?
By default, SWAPP sends notifications instantly — but you can adjust that based on context. Want to send a daily list to your team instead of real-time pings? Easy. Want to route based on location or ministry? You got it.
Want Every Guest to Feel Known?
SWAPP helps you build instant connection — with notifications, follow-ups, and guest care tools that make your church more personal.
Start My Free TrialFAQs About Visitor Notifications
Can I customize who gets notified?
Yes — you can assign notifications by team, ministry, or individual users in SWAPP.
Do notifications go to email or phone?
Both! You can choose to receive alerts by email, SMS, or in-app push notifications.
What happens after a check-in?
You can log notes, schedule follow-up, and assign outreach tasks — all from the same dashboard.
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“SWAPP has completely transformed the way we manage our church groups. It’s easy to use, and our leaders love the convenience of having everything in one place. We’ve seen real growth and stronger connections among our teams since using this platform!”
– Pastor John D., Community Church