New Visitor Intake

What New Visitor Intake Is For

Welcome Guests with Purpose

When someone visits your church for the first time, SWAPP makes it easy to capture their info, follow up with love, and help them take the next step. No lost cards or awkward clipboard moments.

Build Trust from Day One

New visitors want to feel seen—not sold to. With SWAPP’s gentle intake form, people can share what they’re comfortable with and receive a warm follow-up from your team.

Start the Discipleship Journey

Every visitor has a reason they came. SWAPP’s intake flow connects them to small groups, classes, or events right from the start—so no one slips through the cracks.

How New Visitor Intake Works in SWAPP

Use Digital Forms or Kiosks

Set up a welcome station with a tablet, or let visitors scan a QR code on their phone. They’ll enter their details in seconds—no paper, no delay.

Automate First Follow-Up

Once a visitor checks in, SWAPP sends an automated thank-you message and can trigger reminders for your welcome team to follow up personally.

Track Visitor Data Over Time

See who returns, which services bring guests, and how many visitors join a group or sign up for baptism—all from your SWAPP dashboard.

Why New Visitor Intake Builds the Church

It Sets the Tone for Connection

Visitors may only give you one shot. A smooth intake experience shows you’re organized, hospitable, and ready to walk with them.

Follow-Up Becomes Natural

No more guessing who came. You’ll know who visited, what service they attended, and whether they want to connect further.

It Leads to Growth That Lasts

Churches that track and follow up with visitors well see more people return, join, and grow in faith. SWAPP helps you scale that care.

FAQs about New Visitor Intake

Do I need a physical kiosk?

No. You can use QR codes or links for mobile signups, or place tablets at entrances if preferred.

Can I customize the intake form?

Yes! Add or remove questions, include interests, and tailor it to your ministry’s needs.

Does SWAPP send follow-up emails?

Yes. You can automate responses or get reminders to follow up manually.

Can I track who comes back?

Absolutely. SWAPP shows return visits and lets you see who’s connected to events or groups later.

Is it mobile-friendly?

Yes. The intake process is designed to work on any phone, tablet, or computer.

Will I get notified when someone fills it out?

Yes. Your team will get alerts so no response goes unnoticed.

How do I connect visitors to groups?

You can assign tags or follow-up tasks based on form responses—so team members know how to connect.