Event Management
Let's Get You Started!
SWAPP helps churches manage groups with less stress.
What Event Management Is For
Simplify Church Planning
SWAPP’s Event Management tool takes the guesswork out of scheduling and organizing church events. From small group meetings to large outreach gatherings, you’ll have everything you need to coordinate dates, teams, and follow-ups with ease.
Bring Everyone Together
No more missed invites or forgotten roles. Whether it's a Sunday picnic or a volunteer meeting, everyone stays on the same page with built-in reminders and updates.
Create Moments That Matter
Church events are about more than logistics—they’re moments of connection, ministry, and growth. SWAPP helps you focus on people while we handle the coordination.
How to Use Event Management in SWAPP
Create an Event
Start by naming your event, setting the date and time, and choosing the groups involved. From there, assign tasks and communicate instantly with participants.
Assign Roles and Tasks
Need someone to bring tables or lead worship? Assign and notify them through the app—everything’s in one place for your team to access.
Send Automated Reminders
Reminders go out automatically to those involved, helping reduce no-shows and confusion. You can also send last-minute updates without chasing people down.
Track Attendance and Notes
Check in attendees, jot down notes, and follow up with visitors. Everything ties back to your church’s member records.
Why Great Event Planning Changes Everything
No More Last-Minute Chaos
When everyone knows where to be and what to do, events run smoother. You can focus on ministry, not micromanaging.
Increased Engagement and Joy
Well-run events create meaningful memories. When people feel welcomed and prepared, they show up, participate, and invite others.
Better Stewardship of Time and Resources
No wasted food, unused chairs, or double-booked rooms. You’ll steward your resources better with real coordination in place.
FAQs about Event Management
Can I schedule recurring events?
Yes, you can set weekly or monthly events and let SWAPP handle the reminders.
How do I notify people of a change?
You can push updates to every participant’s device with a single tap.
What about RSVPs?
You can track who’s coming, who’s unsure, and who hasn’t responded. Use that info to prepare accordingly.
Can I print a list of attendees?
Yes, you can download and print attendance lists if needed for planning or reporting.
Is there a cost per event?
No, you can create unlimited events under your current SWAPP plan.
Can I link events to groups?
Yes, you can tie events directly to your group lists so everyone is informed.
Does this sync with other tools?
SWAPP integrates with your full church dashboard, including outreach, follow-ups, and volunteer scheduling.
Learn From Our Church Articles
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What Does “Mapping for Outreach” Mean?
Learn what “mapping for outreach” really means and how churches use digital tools like SWAPP to visualize neighborhoods, plan visits, and follow up with impact. A modern strategy for real-world ministry.
What Is Group Management and Why It Matters
Discover how effective group management transforms church ministry. Learn how SWAPP helps churches organize small groups, ministries, and volunteers — all in one easy-to-use app.
– Pastor John D., Community Church