Your Rights, Our Responsibilities, and Clear Terms
This page summarizes the legal framework for using SWAPP. It is designed to help churches, ministries, staff, volunteers, and end users understand acceptable use, privacy expectations, account responsibilities, intellectual property protections, and service limitations.
Terms of Use
Defines how SWAPP may be accessed, used, and managed by authorized users.
Privacy
Explains how we collect, store, process, and protect personal and ministry data.
Cookies & Tracking
Details analytics, performance tools, and session technologies used on our website.
Acceptable Use
Outlines prohibited activity, abuse prevention, and responsible platform behavior.
Contact & Support
Provides a direct path for legal inquiries, takedown requests, and policy questions.
Legal Overview
The sections below provide a practical summary of the legal documents and notices that apply to the SWAPP platform. They are written to be readable, but they still carry important legal implications for your organization and its users.
1. Terms of Use
By accessing or using SWAPP, you agree to comply with the applicable terms governing your account, your organization’s administrative access, and your use of any features, integrations, reports, messaging tools, giving tools, and content management functionality. You may only use the services for lawful purposes and in accordance with the permissions granted to you. You are responsible for maintaining the confidentiality of login credentials assigned to you, and you must promptly notify us of any unauthorized use or suspected security incident.
We reserve the right to suspend, restrict, or terminate access where we reasonably believe the service is being used in a manner that violates these terms, compromises security, or interferes with normal platform operations.
2. Privacy Practices
SWAPP may process information that you submit directly, information created through platform usage, and certain technical data necessary to operate and secure the service. Depending on how your organization configures the platform, that information may include names, contact details, communication history, event participation records, donation-related data, prayer requests, and administrative logs.
We use this information to provide the service, improve performance, secure accounts, troubleshoot technical issues, and support customer communications. We do not sell personal information. Any sharing of data is limited to service operation, legal compliance, fraud prevention, or authorized integrations approved by your organization where applicable.
3. Acceptable Use and Prohibited Conduct
Users must not upload malicious code, attempt unauthorized access, reverse engineer the platform, interfere with other users, or use SWAPP for spam, fraud, harassment, discrimination, or illegal activity. You also may not use the platform in a way that violates the rights of others, including privacy rights, publicity rights, intellectual property rights, or contractual rights.
Organizations are responsible for supervising the users they invite to the platform and for ensuring that staff, volunteers, and administrators understand their role-based permissions and obligations.
4. Intellectual Property
SWAPP, including our software, site design, graphics, trademarks, text, logos, documentation, and related materials, is protected by applicable intellectual property laws. Except where explicitly permitted, no content from the platform may be copied, reproduced, distributed, modified, or used to create derivative works without prior written authorization.
Any customer-uploaded content remains the property of the respective owner or licensor, subject to the rights necessary for us to host, process, and display the content in connection with the service.
5. Service Availability and Changes
We strive to keep the platform available and reliable, but we do not guarantee uninterrupted access. Maintenance, third-party outages, network issues, security events, or scheduled updates may temporarily affect functionality. Features may be added, modified, or retired as the product evolves.
When material changes are made to legal terms or policies, we will update the applicable pages and may provide additional notice where required by law or where commercially reasonable.
6. Disclaimers
SWAPP is provided on an “as is” and “as available” basis to the extent permitted by law. While we work to maintain accuracy, security, and performance, we do not warrant that the services will be error-free, virus-free, or always available. Information displayed in the platform should be reviewed by your organization before relying on it for legal, financial, pastoral, or operational decisions.
Nothing on this page constitutes legal advice. Churches and organizations should consult qualified counsel for advice tailored to their specific compliance obligations.
7. Limitation of Liability
To the fullest extent allowed by law, SWAPP and its affiliates will not be liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, lost data, or service interruptions arising from use of the platform. Some jurisdictions do not allow certain limitations, so specific rights may vary depending on applicable law.
Our total liability for any claim relating to the service is generally limited to the amount paid for the applicable service period, where permitted by law.
8. Third-Party Services
SWAPP may rely on third-party services for hosting, communications, analytics, payment processing, or infrastructure support. Those third-party providers operate under their own terms and privacy practices. We are not responsible for the policies or actions of external services that are not under our direct control.
Users should review any third-party terms before enabling integrations or submitting data to external systems.
How We Handle Data and Requests
For organizations using SWAPP, many data requests must be handled by the account owner or designated administrator. If you are an end user, your church or ministry may control access to the records associated with your profile.
Access Requests
If you need to review, correct, or request deletion of certain personal data, contact the organization managing your account or contact us using the details below.
Retention
We retain information for as long as needed to operate the service, meet legal obligations, resolve disputes, enforce agreements, and support legitimate business purposes.
Security
We implement reasonable administrative, technical, and organizational safeguards designed to protect platform data, though no online system can be guaranteed completely secure.
Children's Data
If children’s information is collected through a ministry workflow, that data should be submitted and managed only by authorized personnel in compliance with applicable laws and organizational policy.
International Users
Where applicable, data may be processed in the United States or other jurisdictions needed to provide hosting, support, and service operations.
Policy Updates
We may revise our legal notices from time to time to reflect product changes, legal requirements, or operational improvements. The effective date shown on each policy should be reviewed periodically. Continued use of SWAPP after updates are posted may indicate acceptance of the revised terms where permitted by law.
How to Contact Us
For questions about these legal terms, privacy practices, account administration, or content removal requests, please contact our support team through the contact page. Include relevant account details, a clear description of your request, and any applicable deadlines if your inquiry is time-sensitive.
For urgent security matters, please use the fastest available contact method and provide as much detail as possible so we can investigate promptly.
Final Notice
This page is provided for informational purposes and does not replace the full legal documents that govern your use of SWAPP. If there is any conflict between this summary and a formal policy, agreement, or executed contract, the formal legal document will control to the extent permitted by applicable law.
Frequently Asked Questions
Is this page the full legal agreement?
No. This page is a summary and orientation guide. The controlling terms are the formal agreements, policies, and notices referenced by SWAPP or your organization.
Who controls the data in my church app account?
In many cases, the church, ministry, or organization that created the account controls administrative access and certain record-management decisions. End users should contact that organization for account-specific requests.
Do you sell personal information?
No. We do not sell personal information. Any data sharing is limited to service delivery, authorized integrations, legal compliance, or other lawful operational needs.
Can SWAPP change these terms later?
Yes. We may update policies and legal notices as needed. When we do, we will revise the effective content and may provide notice where appropriate.
What should I do if I have a legal concern?
Contact our support team through the contact page and describe your concern clearly. For organization-specific records, you may also need to contact your church or ministry administrator.