A Clear Legal Framework for Responsible Use
SWAPP is built to help churches and ministry teams manage communication, events, giving, outreach, and member engagement. This page summarizes the legal topics most visitors and customers need to understand before using our website or platform.
Terms of Use
Rules that apply when you browse the website or access SWAPP services.
Privacy & Data
How information is collected, used, stored, and protected across our platform.
Acceptable Use
Guidelines for lawful, respectful, and secure use of SWAPP features.
Disclaimers
Important limitations regarding availability, accuracy, and third-party services.
Contact & Requests
How to ask questions about policies, access, corrections, or legal concerns.
Website Terms and Platform Use
By visiting this site, creating an account, or using SWAPP software and services, you agree to comply with applicable terms, policies, and laws. These legal terms are intended to protect both users and SWAPP while supporting a reliable and secure experience.
Eligibility
You must have the legal authority to enter into a binding agreement on behalf of yourself or your organization when using SWAPP services.
Account Responsibility
You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account.
Permitted Use
SWAPP may be used only for lawful purposes and in accordance with these terms, platform instructions, and applicable laws and regulations.
Service Changes
We may update, enhance, suspend, or discontinue features to improve security, performance, compliance, or product quality.
Key Legal Topics
The following summary is provided for convenience and does not replace the full legal documents associated with SWAPP. If there is any conflict between this summary and the governing policy text, the policy text controls.
1. Intellectual Property
All content, branding, logos, graphics, software, and related materials on the SWAPP website and platform may be protected by copyright, trademark, or other intellectual property rights. You may not copy, modify, distribute, or exploit these materials without prior authorization except as allowed by law.
2. User Content and Church Data
When organizations upload contact records, messages, images, schedules, or ministry data, they remain responsible for the legality, accuracy, and authorization of that content. You should ensure that you have appropriate consent and internal permissions before importing or sharing member information.
3. Acceptable Use and Security
You may not use SWAPP to distribute unlawful, harmful, deceptive, harassing, or malicious content. Activities that may compromise platform stability, network security, account integrity, or user privacy are prohibited.
4. Third-Party Services
SWAPP may integrate with outside tools for payments, messaging, analytics, hosting, or communication. Those providers operate under their own legal terms and privacy policies, which we encourage you to review carefully.
Important Notice
SWAPP is provided on an as-available basis. While we work to maintain high reliability, we do not guarantee uninterrupted access or error-free operation. Features, integrations, and output may depend on factors beyond our control, including internet connectivity, device compatibility, or third-party availability.
Limitation of Liability
To the maximum extent permitted by law, SWAPP and its affiliates are not liable for indirect, incidental, special, consequential, or punitive damages arising from your use of our website or services. Some jurisdictions may not allow certain limitations, so these terms may apply only to the extent permitted.
Indemnification
You agree to indemnify and hold harmless SWAPP from claims, damages, losses, liabilities, and expenses arising out of your violation of these terms, misuse of the platform, or infringement of another party’s rights.
Privacy, Consent, and Data Handling
Because SWAPP supports ministry communication and community engagement, data governance matters. We encourage organizations to collect only the data they need, obtain appropriate consent where required, and manage records responsibly.
Data Minimization
Collect only the information necessary for legitimate ministry, administrative, or communication purposes.
Consent and Permissions
Make sure you have the right to contact individuals and to store or process their personal information.
Retention and Deletion
Retain records only as long as needed and establish internal procedures for secure deletion or archiving.
Security Practices
We encourage all users to adopt strong passwords, limit administrative access, review permissions regularly, and safeguard devices and shared logins. No system can be guaranteed 100% secure, but sound operational practices significantly reduce risk.
Compliance and Responsible Administration
Organizations using SWAPP are responsible for complying with applicable laws, including laws relating to privacy, consent, communications, accessibility, and nonprofit administration. SWAPP provides tools, but each customer remains responsible for how those tools are configured and used.
Messaging Compliance
Review consent rules before sending texts, emails, or announcements to members and guests.
Accessibility
Use accessible content practices so that communications and digital experiences can be used by more people.
Financial Accuracy
Validate donation records, reports, and exports against your internal accounting procedures.
Administrative Oversight
Assign trusted team members, manage roles carefully, and audit permissions on a regular basis.
Legal Requests and Contact Information
If you need to report a concern, request clarification on a policy, ask about data handling, or discuss a legal matter related to your account, please contact us directly. We aim to respond in a timely and professional manner.
Policy Questions
Need clarification on how a term, disclaimer, or policy applies to your use case? Reach out for guidance.
Data Requests
Ask about access, corrections, deletion, or account-related information as permitted by applicable law.
Compliance Concerns
If you believe platform use may raise a legal or compliance issue, contact us so we can review the matter.
Frequently Asked Questions
Where can I find the full legal terms for SWAPP?
The full governing terms and policy documents should be reviewed through the appropriate legal or policy pages associated with your account, product, or website use. This page provides a summary for convenience only.
Do I need permission to upload member data into SWAPP?
Yes. Churches and organizations should ensure they have the legal right, consent, or other appropriate basis to store and process personal information before uploading it into the platform.
Is SWAPP responsible for how my organization uses the platform?
SWAPP provides the software tools, but each customer is responsible for configuring, governing, and using the platform in compliance with applicable laws and internal policies.
Can legal terms change over time?
Yes. Legal terms, policies, and platform disclosures may be updated as the service evolves or as legal requirements change. You should review them periodically.
Who should I contact about a legal concern?
Use the contact page to submit your question or concern. Provide as much detail as possible so the issue can be reviewed efficiently.