Legal Documentation for SWAPP Users
This page summarizes the core legal information associated with SWAPP. It is designed to help churches, ministries, administrators, and users understand the terms that apply when accessing our platform and related services.
Terms of Use
Defines how SWAPP may be accessed and used, including account responsibilities, acceptable use, and service limitations.
Privacy & Data
Explains how personal information, church records, and platform activity are handled in connection with our services.
Service Disclaimer
Clarifies that platform features are provided as available and that outcomes may vary based on configuration and usage.
Intellectual Property
Covers the ownership of SWAPP branding, software, designs, documentation, and associated materials.
Contact & Support
Provides a pathway to ask questions about legal terms, policy updates, or account-related compliance matters.
Legal Overview
The following sections provide a practical overview of the legal framework that applies to SWAPP. While this page is intended to be informative, any formal legal relationship is governed by the governing agreement, applicable policy documents, and the latest published terms referenced by SWAPP.
1. Acceptance of Terms
By accessing or using SWAPP, you acknowledge that you have read and agree to be bound by the applicable terms and conditions. This includes your use of the website, administrative tools, mobile application experiences, messaging features, giving functionality, outreach workflows, event management, and any other related services made available through the platform.
2. Eligibility and Authority
SWAPP is typically used by churches, ministries, staff members, volunteers, and approved representatives. If you are creating an account, configuring a church workspace, or managing user permissions, you represent that you have the authority to do so on behalf of your organization and that any information submitted is accurate and complete.
3. Account Responsibilities
Users are responsible for maintaining the confidentiality of login credentials, limiting access to authorized individuals, and taking reasonable steps to protect account activity. You agree to notify SWAPP promptly if you become aware of unauthorized access, suspicious activity, or any suspected compromise of an account or device used to access the service.
4. Acceptable Use
SWAPP may not be used to transmit unlawful, harmful, deceptive, abusive, harassing, or infringing content. You agree not to misuse the platform, attempt unauthorized access, reverse engineer restricted components, interfere with service operation, or use the platform in a way that violates applicable laws, church policies, or third-party rights.
5. Data, Records, and Communications
As a church software and CRM platform, SWAPP may process information related to contacts, households, attendance, giving, prayer requests, event participation, and communications. Organizational administrators are responsible for ensuring that they have the proper permissions, notices, and internal policies to collect and manage this information in accordance with applicable law and their own governance requirements.
6. Third-Party Services
Certain features may integrate with or rely on third-party providers for hosting, analytics, payments, messaging, authentication, or other functions. Those third-party services may have separate terms and privacy practices. SWAPP is not responsible for the independent practices of third-party systems that are not controlled by us.
7. Service Availability
While we work to provide a stable and reliable platform, SWAPP does not guarantee uninterrupted, error-free, or permanently available service. Maintenance, updates, infrastructure issues, user configuration problems, internet outages, or external service disruptions may affect performance or access. Features may also change over time as we improve the product.
8. No Legal, Financial, or Professional Advice
Content on this page and within SWAPP should not be interpreted as legal, financial, tax, accounting, or professional advice. Churches and ministries should consult their own counsel or qualified advisors when determining how to comply with legal obligations, privacy requirements, consent rules, donor stewardship practices, and internal governance matters.
9. Ownership and Intellectual Property
SWAPP, including its software, interface elements, graphics, copy, logos, and related materials, is protected by intellectual property laws. Except where expressly permitted, you may not copy, distribute, modify, or create derivative works from SWAPP materials without prior written consent from the appropriate rights holder.
10. Limitation of Liability
To the fullest extent permitted by law, SWAPP and its affiliates shall not be liable for indirect, incidental, consequential, special, or punitive damages arising from or related to your use of the platform. This includes, without limitation, loss of data, loss of profits, interruption of business, or claims arising from third-party conduct or technical failures beyond our reasonable control.
Using SWAPP Responsibly
Church teams rely on SWAPP to organize people, communication, and ministry operations. Because the platform may contain sensitive organizational data, we encourage every user to follow strong governance practices, assign access carefully, and review internal policies regularly.
Access Control
Grant user permissions only to the team members who need them and periodically review role-based access settings.
Data Accuracy
Keep contact records, event details, and ministry information current to reduce administrative errors and communication issues.
Internal Policies
Align SWAPP usage with your church’s governance, privacy notice, record retention, and communication standards.
Security Practices
Use strong passwords, multi-user accountability, and device-level protection to help safeguard account access.
Periodic Review
Check your settings, integrations, and workflows regularly to ensure the platform continues to serve your ministry well.
Changes to Legal Terms
We may update our legal terms, policies, or related notices from time to time to reflect changes in the law, technology, business operations, or product features. When material updates occur, we may provide notice through the website, platform, email, or other reasonable means. Continued use of SWAPP after an update becomes effective may constitute acceptance of the revised terms, where permitted by law.
Termination
SWAPP may suspend or terminate access to the platform if a user or organization violates the applicable terms, misuses the service, or presents legal, security, or operational risk. Upon termination, certain rights to access the service will end, though provisions intended to survive termination may remain in effect.
Governing Law and Disputes
Any governing law, venue, or dispute resolution language will be set forth in the applicable terms or service agreement. If a conflict exists between this summary and the controlling agreement, the controlling agreement and any mandatory law will prevail.
Contact for Legal Questions
If you have questions about these legal terms, need clarification about account responsibilities, or want to discuss policy-related concerns, please reach out through our contact page. We aim to respond promptly and direct inquiries to the appropriate team member.
Frequently Asked Questions
Is this page the full legal agreement for SWAPP?
No. This page provides a practical summary of common legal topics. The binding terms for your use of SWAPP are contained in the applicable service agreement, policies, and any other referenced legal documents.
Do churches need permission to store member data in SWAPP?
Yes, churches and ministries are responsible for ensuring they have the proper permissions, notices, and internal authority to collect and manage information in the platform. Requirements may vary depending on jurisdiction and use case.
Does SWAPP provide legal compliance consulting?
No. SWAPP is software, not a law firm or compliance advisor. We recommend consulting qualified legal counsel or another professional advisor for specific legal questions.
What should I do if I think my account has been compromised?
Change your password if possible, review user access, and contact support immediately so we can help you secure the account and assess the issue.
Where can I read SWAPP’s privacy policy?
You can review the privacy policy on our privacy page. It explains how we collect, use, and protect information related to your use of the platform.