Terms, Disclaimers, and Policy Notices

Terms of Use

Defines acceptable platform usage, account responsibilities, and service limitations.

Privacy & Data

Explains how user and church data is handled, stored, and protected.

Intellectual Property

Protects SWAPP branding, software, content, and proprietary materials.

Liability Limits

Clarifies the scope of responsibility for service availability and user actions.

Contact & Support

Provides a path for legal questions, requests, and policy-related concerns.

1. Acceptance of These Terms

By accessing or using SWAPP, you agree to comply with the terms, policies, and legal conditions governing the platform. If you use SWAPP on behalf of a church, ministry, nonprofit, or other organization, you represent that you have authority to bind that entity to these terms. Continued use of the service indicates ongoing acceptance of any updated legal notices posted on this page or linked elsewhere on the site.

You are responsible for ensuring that your account credentials are secure, that the information you provide is accurate, and that your use of the platform complies with applicable law, internal church policies, and any third-party rights. If you do not agree with any of these conditions, you should discontinue use of the platform and contact us with questions.

2. Platform Scope and Service Nature

SWAPP is a software platform designed to assist with church communication, giving workflows, event coordination, outreach follow-up, prayer engagement, and lightweight CRM activities. The platform is provided as a technology tool and does not replace pastoral judgment, financial oversight, legal counsel, tax advice, or security best practices.

Any automation, workflow, reporting, or communication feature should be reviewed and supervised by your organization before deployment. Churches and administrators are solely responsible for content published through the platform, permission settings, user management, and compliance with internal procedures. We may add, modify, or retire features as part of product improvement, maintenance, or security updates.

3. User Responsibilities

You agree not to misuse the platform, attempt unauthorized access, reverse engineer protected components, interfere with system performance, or submit harmful, misleading, unlawful, or infringing content. You are responsible for the actions of any team members, volunteers, contractors, or representatives who access the service through your organization’s account.

Organizations should review permissions carefully, especially where financial donations, sensitive contact records, prayer requests, or private communication threads are involved. Users should exercise judgment before sharing confidential or personally identifiable information. SWAPP is not responsible for user-generated content or decisions made based on data visible within the system.

4. Intellectual Property Rights

All software, interface elements, branding, graphics, logos, text, documentation, and underlying design concepts associated with SWAPP are protected by intellectual property laws and remain the property of their respective owners. No license is granted except the limited right to access and use the service in accordance with these legal terms.

You may not copy, distribute, publicly display, modify, create derivative works from, or commercially exploit proprietary content without prior written consent. Any third-party trademarks, service marks, or content referenced on the site remain the property of their respective owners and are used for identification or descriptive purposes only.

5. Privacy, Data Handling, and Security

SWAPP may process account details, organization records, message content, prayer submissions, event data, giving information, and technical metadata as necessary to provide the service and support operations. Security safeguards are implemented with a focus on protecting data integrity and access control, but no internet-based service can be guaranteed to be completely secure.

Organizations are encouraged to use strong passwords, role-based permissions, and internal policies that limit access to sensitive information. If you believe an account has been compromised, or if you need clarification about data processing practices, please review our privacy materials or contact our team promptly.

6. Billing, Subscriptions, and Payment Terms

Where applicable, subscription fees, setup charges, or service add-ons will be communicated during the purchasing or onboarding process. Billing terms may vary by plan, contract structure, or promotional offer. Unless otherwise stated in writing, fees are non-refundable except where required by law or expressly agreed in a separate written agreement.

Churches and organizations are responsible for maintaining accurate billing information and for resolving any payment issues promptly. Failed or overdue payments may result in service suspension, account limitations, or termination of access until the account is brought current. Specific commercial terms may be included in an order form, invoice, or written service agreement.

7. Third-Party Services and Links

SWAPP may integrate with or link to third-party vendors, payment processors, communication services, analytics tools, or external websites. Those third parties operate under their own terms, privacy policies, and service conditions. We do not control third-party systems and are not responsible for their actions, content, availability, or security practices.

Before using an external service through SWAPP, you should review the provider’s legal documentation and confirm that it meets your organization’s needs. Any relationship between you and a third-party service provider is solely between you and that provider.

8. Disclaimers and Limitation of Liability

SWAPP is provided on an “as is” and “as available” basis to the extent permitted by law. We make no warranties, express or implied, regarding uninterrupted service, absolute accuracy, error-free operation, or fitness for a particular purpose. Feature descriptions and platform outcomes may vary depending on configuration, data quality, and user behavior.

To the maximum extent permitted by law, SWAPP and its owners, employees, contractors, and affiliates shall not be liable for indirect, incidental, consequential, special, exemplary, or punitive damages arising from use of the platform. This limitation applies even if we have been advised of the possibility of such damages. Some jurisdictions do not allow certain limitations, so some portions of this section may not apply to you.

9. Indemnification

You agree to defend, indemnify, and hold harmless SWAPP and its affiliates from claims, losses, liabilities, damages, costs, and expenses arising out of your misuse of the service, your violation of these terms, your infringement of third-party rights, or content you submit or distribute through the platform. This includes claims arising from unauthorized use by people within your organization or content you publish without proper authority.

We reserve the right to assume the exclusive defense of any matter subject to indemnification and may require your cooperation in that defense. You agree not to settle any claim without prior written consent if the settlement would impose obligations on SWAPP or admit fault on our behalf.

10. Changes to Legal Terms

We may update these legal notices periodically to reflect product changes, legal requirements, security developments, or operational improvements. Revised terms become effective when posted unless otherwise stated. Your continued use of SWAPP after a change is posted constitutes acceptance of the updated terms.

We encourage organizations to review this page regularly and keep internal administrators informed of any changes that may affect platform usage, permissions, communications, or compliance responsibilities.

11. Governing Law and Contact Information

Unless otherwise specified in a signed agreement, these terms and any related disputes are governed by the laws applicable in the jurisdiction in which SWAPP operates, without regard to conflict-of-law principles. Venue and dispute resolution provisions may be addressed in a separate contract, if one exists between the parties.

If you have questions about these legal notices, need clarification on permitted use, or wish to request additional documentation, please contact us through our contact page. We will make reasonable efforts to respond in a timely manner and direct your inquiry to the appropriate team member.