Transparent Legal Terms for a Trusted Platform
SWAPP is built to help churches communicate, organize, and grow with confidence. This page summarizes the legal terms governing your access to the platform, how your information is handled, and the expectations for responsible use.
Terms of Use
Understand the rules that govern access, acceptable use, and account responsibilities.
Privacy Commitments
Learn how SWAPP collects, uses, stores, and protects personal and ministry data.
Service Disclaimers
Review important limitations, availability notes, and warranty disclaimers.
Church Data Governance
See how we approach permissions, stewardship, retention, and access control.
Contact & Updates
Find out how to ask legal questions and where to look for policy changes.
Our Legal Framework
The following sections outline the core legal principles and user obligations associated with SWAPP. If you are using SWAPP on behalf of a church, ministry, nonprofit, or organization, please ensure all administrators and team members understand these requirements.
1. Acceptance of Terms
By creating an account, accessing the platform, or using any SWAPP feature, you agree to comply with the terms that apply to your account and organization. If you do not agree, you should not use the service.
2. Authorized Use Only
You may use SWAPP only for lawful, authorized purposes. You agree not to misuse the platform, interfere with security, attempt unauthorized access, or use the service in a way that violates applicable laws or third-party rights.
3. Account Responsibility
You are responsible for maintaining the confidentiality of your login credentials and for all activity that occurs under your account. Organizations should manage user roles carefully and remove access when no longer needed.
4. User Content
Content submitted into SWAPP, including messages, notes, forms, prayer requests, event details, and profile information, remains the responsibility of the submitting user or organization.
5. Intellectual Property
SWAPP’s software, design, branding, features, documentation, and associated materials are protected by intellectual property laws and may not be copied, modified, or distributed without permission.
6. Third-Party Services
Certain features may integrate with third-party tools or services. Those integrations are governed by the applicable third-party terms and policies, which you should review independently.
Privacy, Data Protection, and Stewardship
Because SWAPP is used by churches and faith-based organizations, we recognize the importance of sensitive data stewardship. We aim to collect only the information needed to deliver and improve the service, maintain platform functionality, support communication workflows, and fulfill account operations.
Administrators should ensure that any personal data entered into SWAPP is handled in accordance with their organization’s own policies, internal approval processes, and any applicable legal or regulatory obligations. This may include member records, volunteer information, giving-related details, prayer requests, and communication logs.
For detailed information about data handling practices, cookies, analytics, and rights related to personal information, please review our Privacy Policy.
Recommended Internal Controls
Use role-based permissions, strong passwords, and periodic access reviews to reduce risk. Limit administrative access to authorized staff and volunteers only.
Data Minimization
Enter only the information necessary for ministry operations and ensure sensitive records are shared appropriately within your organization.
Service Availability, Liability, and Disclaimers
We work to provide a stable and secure platform, but no online service can be guaranteed to be uninterrupted or error-free. The following principles commonly apply to software services like SWAPP.
No Warranty
SWAPP is provided on an “as is” and “as available” basis, without warranties of any kind unless otherwise stated in a written agreement.
Availability
We may modify, suspend, or discontinue features when necessary for maintenance, security, performance, or product improvements.
Limitation of Liability
To the extent permitted by law, SWAPP and its providers are not liable for indirect, incidental, consequential, or special damages arising from platform use.
Operational Responsibility
Your organization remains responsible for its own ministry decisions, messaging content, legal compliance, and external communications sent through the platform.
Church, Ministry, and Organization Responsibilities
If you are an administrator, leader, or team member using SWAPP on behalf of an organization, you are responsible for how your account is configured and how the service is used internally.
Appropriate Consent
Obtain any required permissions before entering personal information or sending communications through the platform.
Content Review
Review announcements, forms, and messages for accuracy before publishing them to members or recipients.
Compliance
Ensure your use of SWAPP aligns with applicable privacy, communications, recordkeeping, and organizational policies.
Records Management
Maintain appropriate internal backups, data retention practices, and access reviews according to your organization’s needs.
Updates to Legal Terms
We may update our legal terms, policies, or notices from time to time to reflect product changes, legal requirements, or operational needs. When updates occur, the revised version will be posted on this page or linked policy page with a new effective date where applicable.
Questions About These Terms
If you have questions about SWAPP’s legal terms, privacy practices, or platform policies, please contact our team through the site’s contact page so we can help direct your request appropriately.
Frequently Asked Questions
Is this page a substitute for formal legal advice?
No. This page provides a helpful summary of common legal topics relevant to SWAPP users, but it is not legal advice. Organizations should consult their own legal counsel for advice specific to their situation.
Where can I find the full privacy policy?
You can review the full privacy policy on our dedicated Privacy page, which covers data collection, usage, protection, and related rights in more detail.
Who is responsible for the content entered into SWAPP?
The organization and its authorized users are responsible for the content they enter, submit, publish, or send through the platform, including messages, forms, records, and announcements.
Can SWAPP change its terms in the future?
Yes. We may update legal terms, policies, and notices as needed. Continued use of the platform after changes become effective may indicate acceptance of the revised terms where permitted by law.
What should I do if I believe my account was accessed improperly?
Change your password immediately and contact your organization administrator and SWAPP support team as soon as possible so the issue can be reviewed and addressed.