Legal Information for SWAPP Users
This page summarizes the key legal principles that apply to your use of SWAPP. It is designed to help churches, ministries, administrators, and members understand how our services are delivered, what responsibilities apply, and where to find the governing terms for our platform.
Terms of Service
Defines permitted use, account responsibilities, and service limitations.
Privacy & Data Use
Explains how personal and organizational information may be collected and processed.
Acceptable Use
Outlines prohibited activity, security rules, and platform integrity standards.
Compliance
Supports legal, operational, and ministry requirements through responsible service design.
Contact & Notices
Provides a clear pathway for legal questions, notices, and support requests.
1. Scope of Services
SWAPP is a church app and lightweight CRM platform built to help faith-based organizations manage communication, engagement, events, giving, outreach, messaging, prayer, and follow-up. The platform is intended for organizational administration and member interaction as configured by the church or ministry that subscribes to the service.
2. Account Responsibility
When your organization creates an account, you are responsible for maintaining the confidentiality of login credentials, assigning appropriate user permissions, and ensuring that all activity conducted through your account complies with your internal policies and applicable law. You should notify us promptly of any unauthorized access or suspected security incident.
3. Acceptable Use Standards
You agree not to misuse SWAPP, interfere with service operation, attempt unauthorized access, upload harmful code, or use the platform in a way that violates any applicable law, regulation, or third-party right. We reserve the right to investigate activity that appears inconsistent with these standards.
4. Intellectual Property
All software, interfaces, branding, graphics, text, and related assets provided by SWAPP are protected by intellectual property laws and remain the property of SWAPP or its licensors unless otherwise stated. You may not copy, distribute, reverse engineer, or create derivative works from our platform except as expressly permitted in writing.
5. Data and Content Ownership
Your organization retains ownership of the content, records, and materials you submit to the platform, subject to the rights necessary for SWAPP to provide the services, secure the system, and support your account. You are responsible for ensuring you have the necessary authority and permissions for any data you upload or share.
6. Service Availability
We work to maintain reliable access, but service interruptions, maintenance windows, and technical issues may occur. SWAPP does not guarantee uninterrupted or error-free operation. Where practicable, we may provide advance notice of planned maintenance or material changes to the service.
Key Legal Topics Explained
Below are the most important legal areas for churches and ministries using SWAPP. These summaries are meant to provide clarity, not to replace formal agreements or legal counsel.
Limitation of Liability
To the fullest extent permitted by law, SWAPP is not liable for indirect, incidental, consequential, special, or punitive damages, including lost profits, lost data, or business interruption arising from use of or inability to use the service. Your exclusive remedies are limited to those provided in your governing agreement and applicable law.
Disclaimer of Warranties
The service is provided on an “as is” and “as available” basis, without warranties of any kind, whether express, implied, statutory, or otherwise, including warranties of merchantability, fitness for a particular purpose, title, and non-infringement, except where prohibited by law.
Third-Party Services
SWAPP may integrate with third-party providers for payments, hosting, analytics, communications, or other operational functions. Those services are governed by their own terms and privacy practices, and SWAPP is not responsible for their independent policies or actions.
Billing and Subscription Terms
Where applicable, subscription fees, renewal timing, refunds, trial periods, and cancellation rights are governed by the terms presented at sign-up, in your account settings, or in your service agreement. It is your responsibility to review those terms before authorizing payment.
Termination
We may suspend or terminate access if we determine that account activity violates these legal terms, threatens the security or integrity of the platform, or creates legal or operational risk. You may discontinue use and request account closure according to the applicable service process.
Changes to Legal Terms
We may update legal notices, policies, and service terms from time to time to reflect product changes, regulatory requirements, or business operations. When changes are material, we will take reasonable steps to provide notice through the site, email, or in-product messaging where appropriate.
Compliance Considerations for Churches
Churches and ministries often manage sensitive member details, giving records, attendance histories, prayer requests, and communication preferences. Because these materials can be highly confidential, organizations should use appropriate internal controls, role-based permissions, and review procedures when administering SWAPP.
Security Practices
We encourage strong passwords, limited administrative access, periodic credential reviews, and prompt offboarding of inactive users. No internet-based service can eliminate all risk, but disciplined account management significantly improves safety and operational resilience.
Records and Retention
Your organization remains responsible for determining what data should be stored, archived, exported, or deleted in accordance with your internal policy and any legal obligations that apply to your ministry. SWAPP may provide tools to assist with these responsibilities, but final decisions rest with the customer organization.
Need Additional Legal Information?
If you need clarification about our terms, privacy practices, billing language, or platform use, reach out to our team. We can help direct you to the right resource or provide the appropriate contact path for formal notices.
Frequently Asked Questions
Is this page a substitute for a formal agreement?
No. This page is an informational summary. The controlling legal language is found in your signed agreement, posted policies, and any terms referenced during sign-up or account setup.
Who owns the data entered into SWAPP?
In general, your organization retains ownership of the content and records it submits, subject to the rights needed for SWAPP to operate and support the service.
Does SWAPP provide legal advice?
No. SWAPP does not provide legal advice. Churches and ministries should consult qualified legal counsel for questions about compliance, contracts, data handling, or regulatory obligations.
Can SWAPP change these legal terms?
Yes. We may update policies and terms as needed. When changes are significant, we will use reasonable notice methods to communicate the update.
Where can I ask a formal legal question?
Please use our contact page to route your inquiry. If your question concerns billing, privacy, or data handling, include as much detail as possible so we can respond efficiently.